C_ARP2P_2508 SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement Questions and Answers

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Hierarchy and Levels, SAP states:

“Contracts in SAP Ariba Buying and Invoicing can be defined at various levels based on business scope. Common levels include:

•Purchasing Unit Level– Contracts tied to a specific organizational purchasing unit or department.

•Commodity Level– Contracts defined by commodity categories to control pricing and supplier usage for certain goods or services.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Configuring Contract Levels

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Valid contract levels include Purchasing Unit and Commodity Level, which define scope and applicability of pricing and supplier relationships.”

Answer:A, B

Valid contract levels includePurchasing Unit LevelandCommodity Level, which determine how contracts are applied across procurement operations.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Service Orders and Confirmations, SAP specifies:

“Service Purchase Orders require suppliers to submit aService Entry Sheet (SES)to confirm service completion. The SES acts as the equivalent of a Goods Receipt for services.”

“After approval of the SES by the buyer, the supplier can submit an invoice referencing the approved service entry.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Managing Service Orders

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Service Entry Sheets (SES) are the official confirmation documents for receiving services against Service Purchase Orders.”

Answer: B

AService Entry Sheet (SES)is used to confirm receipt of services in SAP Ariba, serving as the service equivalent of a goods receipt for material orders.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Requisition and Document Roles, SAP defines:

“TheRequesteris the user for whom a document, such as a requisition, is created on behalf of. The requester is typically the end user who requires the goods or services.”

“ThePreparercreates and submits the document, while the Requester is the recipient or consumer of the ordered items.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Requisition Roles and Workflow

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Requester is the individual on whose behalf the requisition or procurement document is created.”

Answer:B

TheRequesteris the user for whom a requisition or purchasing document is created — representing the person needing the goods or services.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Pricing Models and Tiers, SAP defines:

“Amount-Based Volume Discount (Cumulative)pricing applies a percentage discount when total spend reaches predefined thresholds over a time period.”

“This model accumulates spend across orders and applies discounts once a threshold is achieved, ideal for cumulative spend tracking.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Configuring Pricing and Discounts

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use Amount-Based Volume Discount (Cumulative) to apply discounts once spend tiers are reached within a given time frame.”

Answer:D

The correct pricing type isAmount-Based Volume Discount (Cumulative), as it applies cumulative spend thresholds for tier-based discounts.

FromSAP Learning Hub – Course: SAP Ariba Implementation Methodology → Explore and Design Phases, SAP clarifies the purpose and deliverables of theDelta Design Workshop:

“The Delta Design Workshop is held after Fit-to-Standard sessions to address functional gaps. The customer providesbusiness justificationfor each gap identified, while consultants record the design decisions and determine whether they can be met through configuration, extensions, or workarounds.”

“All gaps are documented withbusiness impact, assumptions, and priorityin the design backlog for review and final sign-off.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Implementation Methodology → Delta Design and Explore Phase

SAP Activate for Ariba Procurement

Extract:

“The Delta Design Workshop outcome includes documented gap resolutions, business impact, and prioritization. Customers justify each gap identified during Fit-to-Standard sessions.”

Answer: B, C

During theDelta Design Workshop, customers justify each business gap, and consultants document all related design decisions, impacts, and backlog priorities for final review and validation.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Configuring Approval Rules, SAP documentation explains:

“TheApprover Lookup filedefines approvers used in approval rules. It specifies which users or groups are responsible for approving particular types of documents based on attributes such as amount, department, or commodity.”

“This file is referenced within approval rule definitions to assign approvers dynamically based on preconfigured business logic.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Approval Flow Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use the Approver Lookup file to map approvers for approval rules. The file links document conditions to user or group approvers.”

Answer:B

TheApprover Lookup fileis used to assign approvers in approval rules, mapping conditions like spend limit or department to designated approvers dynamically.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Parameter Management, SAP describes:

“Administrators can manage system and site-level parameters underManage > Core Administration > Parameters.

This area allows configuration of site behavior, workflow settings, tolerances, and document controls.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Parameters

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To access system parameters, navigate to Manage → Core Administration → Parameters.”

Answer:D

Administrators manage parameters underManage → Core Administration → Parameters, where system and business rules are configured.

In SAP Ariba Buying and Invoicing,exception handlersreview flagged exceptions in procurement processes (such as invoice mismatches, contract violations, or policy exceptions).

The following actions are available:

Acceptthe exception, allowing the transaction to proceed despite the flagged issue (Answer D).

Referthe exception to another stakeholder or approver for further review or escalation (Answer C).

Options like Modify or Delete are not directly available actions for exception handlers in most exception workflows. The handler’s role is primarily decision-based, not transactional modification.

Reference Documents Used:

SAP Ariba Buying and Invoicing Administration Guide

Exception Handling and Workflow Configuration Best Practices

Ariba Procurement Operations Documentation

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Integration Channels and Data Exchange, SAP specifies:

“Web servicesprovide a real-time integration channel for transactional data between SAP Ariba and SAP ERP. Using cXML or SOAP-based interfaces, transactions such as purchase orders, receipts, and invoices are instantly synchronized.”

“File channels are used for batch transfers, not for real-time integration.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Real-Time Data Exchange

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“For real-time synchronization, use the Web services integration channel between SAP ERP and SAP Ariba Buying and Invoicing.”

Answer:A

Web servicesenablereal-time data synchronizationbetween SAP ERP and SAP Ariba, ensuring instant updates for transactional documents.

Usingnetwork-subscription catalogsoffers several advantages:

It ensures thatsupplier-provided pricing is aligned with contract terms(Answer A).

Itreduces the workloadon internal catalog managers because the supplier maintains and updates catalog content directly (Answer B).

However, catalog managers do not have full control (Answer C) over the content in network subscriptions, as the data is supplier-managed. Also, network catalogs are different from Web shop integrations (Answer D), which require punch-out catalog setups.

Reference Documents Used:

SAP Ariba Catalog Subscription and Buying Configuration Guide

SAP Ariba Network Catalog Management Guide

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Receiving Types, SAP documentation explains:

“Receiving typesin SAP Ariba define how receipts are processed and recorded. They specifywhat data must be entered when a receipt is created—such as quantity, amount, or service details.”

“Receiving types also determinewho is responsible for entering the receipt. This could be the requester, the receiver, or a designated receiving group.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving Configuration and Processing

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Receiving types control the data required for receipts and define which user or group is responsible for receipt entry.”

Answer:A, D

Receiving types definewhat datamust be entered andwhois responsible for entering receipts, ensuring consistency in procurement receiving processes.

Subagreements in SAP Ariba Contract Compliance canoverride the pricing of the parent (master) agreementunder specific conditions:

Whenitem aggregatoris enabled in both agreements, the system allows pricing rules to be combined or overridden (Answer C).

When themaster agreement is a no-release order contract, pricing can be overridden by subagreements that are more specific or regionally scoped (Answer B).

This flexibility allows for tailored pricing at a business unit or regional level.

Reference Documents Used:

SAP Ariba Contract Compliance Configuration Guide

SAP Ariba Buying and Invoicing Pricing Hierarchy Logic

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Payment and Remittance Handling, SAP defines:

“The remittance import functionality allows buyers to importpayment and remittance datafrom ERP or financial systems into SAP Ariba. This provides visibility into payment status for suppliers and supports financial reconciliation and reporting.”

“Remittance imports do not load invoice or supplier bank data; they are strictly forpayment information visibility and analysis.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Remittance Data Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Remittance import loads payment information for tracking, reconciliation, and analysis in SAP Ariba.”

Answer: B

Remittance import in SAP Ariba Buying and Invoicing loadspayment informationto provide visibility into paid, pending, or failed payments for suppliers and buyers.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Types and Pricing, the SAP material defines:

“Discount pricing functionality is supported at theitem levelcontract type, where specific product-level price conditions such as discounts, quantity-based breaks, or promotional prices can be defined.”

“Catalog, commodity, and supplier-level contracts manage pricing at broader levels but do not support direct discount price configuration per item.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Contract Hierarchies and Pricing Models

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Item-level contracts allow configuration of discount pricing and quantity-based price adjustments.”

Answer: C

Item-level contractssupport theDiscount Pricefeature, enabling specific price discounts and quantity-based pricing for individual items in SAP Ariba.

Theone-time vendorfunctionality in SAP Ariba is designed to support ad hoc or infrequent suppliers that do not exist as fully onboarded suppliers in the system. This functionality is primarily used toprocess non-PO invoices, such as one-time reimbursements or supplier invoices without preceding purchase orders.

This process bypasses the formal sourcing and ordering cycle, which is especially useful for occasional service providers or manual payments.

Non-catalog orders, credit memos, and invoice limits are not specific to the one-time vendor setup and are managed through broader procurement and invoicing controls.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

Supplier and Invoice Management Guidelines

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Understanding Contract Hierarchies, the course explains how master and subagreements are structured to manage spend visibility and supplier relationships.

“Amaster agreementrepresents the main contractual relationship, typically with the manufacturer or primary supplier. Subagreements are used to capture transactions or pricing with intermediaries such as resellers or distributors.”

“When an organization buys through resellers but must track spend with the manufacturer, the correct setup is to establish amaster agreement with the manufacturerand linksubagreements with the resellers. This allows all spend flowing through the resellers to roll up under the manufacturer’s master contract for accurate reporting and compliance tracking.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Managing Contract Hierarchies

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To track total spend with a manufacturer while purchasing through multiple resellers, create a master agreement with the manufacturer and subagreements with each reseller.”

Answer: B

The correct hierarchy isMaster agreement with manufacturer, Subagreement with reseller. This configuration ensures that all reseller transactions contribute to the overall manufacturer spend visibility and compliance metrics in SAP Ariba.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Tolerances, the official explanation states:

“SAP Ariba allows configuration ofreceiving tolerancesto define how much quantity variance is acceptable when receiving goods or services against a purchase order. By setting receiving tolerances above 100%, buyers can enableOver-receiving, which allows users to receive more than the ordered quantity within the defined tolerance limit.”

“Over-receiving is commonly used to handle minor shipment overages while still maintaining control through tolerance settings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving and Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Configuring receiving tolerances allows enabling Over-receiving, which permits receipt quantities above the ordered amount up to a defined percentage limit.”

Answer: D

By configuringreceiving tolerancesin SAP Ariba Buying, organizations can enableOver-receiving, allowing receipt of quantities greater than the ordered amount within the predefined acceptable range.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Collaborative Requisitions, SAP details:

“During the Collaboration phase, suppliers can interact with buyers before the purchase order is finalized. Suppliers cansend messages through the SAP Business Network,attach supporting documents, andfinalize collaborationto trigger the creation of a purchase order.”

“These collaboration activities enable transparent communication and documentation exchange before order commitment.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Collaborative Requisition Process

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Suppliers can attach documents, message buyers, and finalize collaboration to confirm readiness for PO creation.”

Answer: B, D, E

During the Collaboration phase, suppliers mayfinalize collaboration,send messages, andattach supporting documentsin SAP Business Network to confirm and complete requisition discussions.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Configuring Invoice Tolerances, the official SAP content states:

“TheAuto Accept Percentagevalidation tolerance defines the allowable percentage difference between an invoice and its corresponding purchase order before the system automatically accepts the invoice without manual intervention.”

“By default, the Auto Accept Percentage tolerance is set to0.1 (10%), meaning that invoices up to 10% less than the original order amount are automatically accepted.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Validation Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The default Auto Accept Percentage is 0.1 (10%), allowing invoices that fall within 10% below the original PO amount to be automatically accepted.”

Answer: C

Thedefault Auto Accept Percentagetolerance in SAP Ariba is0.1, which corresponds to10%. This parameter allows minor invoice discrepancies within this range to be auto-accepted.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → PunchOut Catalogs and Integration, SAP explains:

“PunchOut catalogs are externally hosted by suppliers and connected to SAP Ariba via cXML. Buyers access the supplier’s PunchOut site from SAP Ariba and select items for purchase.”

“In the Ariba interface, PunchOut items display aBuy From Supplierbutton instead of Add to Cart. Once selected, users are redirected (punched out) to the supplier’s site.”

“PunchOut catalogs are remotely hosted, meaning catalog data resides with the supplier rather than within SAP Ariba.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring PunchOut Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“PunchOut items are from supplier-hosted catalogs and are accessed via a ‘Buy From Supplier’ link in SAP Ariba.”

Answer: B, D

PunchOut items originate fromsupplier-hosted catalogsand use theBuy From Supplierbutton in SAP Ariba. Users are redirected to the supplier’s PunchOut site to add items, which then return to Ariba for requisition creation.

FromSAP Learning Hub – Course: SAP S/4HANA Cloud → Clean Core and Transformation Planning, SAP details that:

“In the clean core journey, customers must assess and rationalize their existing IT landscape.LeanIXis the SAP-recommended enterprise architecture management tool used to analyze system landscapes, identify redundant applications, and plan a simplified target architecture.”

“LeanIX supports IT landscape visualization, dependency mapping, and transformation roadmaps, ensuring clean core principles are applied to system architecture.”

Verified Reference Source (Internal SAP Learning Content)

SAP S/4HANA Cloud → Clean Core Strategy and Transformation Tools

Learning Journey:Implementing SAP S/4HANA Cloud

Extract:

“Use LeanIX to analyze the existing IT landscape, identify redundancies, and define an efficient architectural design for clean core adoption.”

Answer: B

LeanIXis the correct tool for analyzing and optimizing the IT landscape during a clean core transformation. It helps organizations map dependencies, retire redundant systems, and ensure a clean, scalable architecture for SAP S/4HANA Cloud.