C_THR81_2405 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Employee Central Core Questions and Answers

To direct approval processes to the head of a business unit, you use aDynamic Role. This approver type allows you to dynamically assign approval tasks based on relationships such as the head of a specific organizational structure.

AManagerapprover type refers to direct line managers, which is different from business unit heads.

Dynamic GroupsandRolesdo not specifically address the dynamic nature of organizational roles like a business unit head.

TheDefault_JobClassrule should be assigned to theJob Codefield in Job Information. This field serves as the key reference for deriving other job-related attributes, such as Job Title, Pay Grade, and Employee Class, ensuring that defaults are set when required.

Scenario 2: Approvals for Self-Service

SAP SuccessFactors recommends that all custom associations between foundation objects (FO) be built as one-to-many. This configuration reflects real-world organizational structures where a single entity, such as a department, can be associated with multiple positions or employees. Implementing one-to-many associations ensures flexibility and scalability in the system, allowing for accurate representation of complex organizational relationships.

The rule inOption Beffectively captures all unspecified events in a transaction because:

It sets theEvent Reason Valueto "Data Change" whenever the Event Reason Value isnull.

This ensures that all unplanned or unspecified events are assigned a default action, which is crucial for maintaining data consistency and avoiding errors during transactions.

Scenario 1: HR Transaction Rules

TheCREATE Respects Target Criteriasetting in the Position object definition ensures that the system applies access control criteria when creating positions. This is critical for maintaining organizational and data security. It should be set toYesin the following cases:

A. To restrict access to create positions based on the granted user's target population:

This ensures that users can only create positions for entities (e.g., departments, locations) within their authorized target population.

C. To restrict access to create lower-level positions from the Position Org Chart:

This limits the ability to create subordinate positions in the hierarchy to authorized users, maintaining the integrity of position relationships.

In SAP SuccessFactors Employee Central, employee identifiers are managed as follows:

A. Once generated, you CANNOT change a user id.

The User ID serves as a unique identifier for an employee's employment record. Once assigned, it cannot be altered.

D. A user can have multiple user ids.

An employee may possess multiple User IDs, especially in scenarios involving concurrent employment or global assignments. Each employment instance is associated with a distinct User ID.

E. A user can have only one person id external.

The Person ID External uniquely identifies an individual across all employment records within the system. An employee is assigned a single Person ID External, regardless of the number of employments.

Options B and C are incorrect:

B. A user can have only one user id.

This is incorrect because, as mentioned, an employee can have multiple User IDs corresponding to different employment instances.

C. Once generated, you CANNOT change a person id external.

This is incorrect. While the Person ID External is intended to be a stable identifier, it can be changed if necessary, though such changes should be managed carefully to maintain data integrity.

To ensure that the salary change initiated by the HR Business Partner is approved by their manager, you need to configure the workflow with the following details:

Approver Type: Manager

Approver Role: Manager

Context: Initiator (this ensures the approval request is routed to the manager of the person initiating the workflow).

Relationship to Approver: From the initiator’s position, the system derives the relationship to their manager.

SelectingRole: Manager - Source: Initiatorin Step 1 aligns with these requirements.

Scenario 2: Approvals for Self-Service

The&&NO_OVERWRITE&&operator is supported in imports for:

A. Job History

This ensures that existing job history records are not overwritten during imports.

D. Employment Details

Employment details such as hire dates or termination records can also be preserved using this operator.

Job RelationshipsandAddressesdo not support the&&NO_OVERWRITE&&operator.

In SAP SuccessFactors Employee Central, when a business rule is enabled for import, the event reason specified in the import file takes precedence. This means that the event reason indicated in the import file will override any onSave Event Reason Derivation (ERD) rules configured in the system.

Options A, B, and D are not accurate in this context:

A. The event reason is derived using the catch-all rule.

This is incorrect because the event reason in the import file overrides other rules.

B. The event reason must be selected manually.

This is not applicable during the import process, as the event reason is provided in the import file.

D. The onSave ERD rule overrides the event reason value indicated in the import file.

This is incorrect; the import file's event reason takes precedence over onSave ERD rules.

Event reason derivation in Employee Central does not support certain predefined events such as:

Termination: This event is typically manually configured without automatic derivation of event reasons.

Hire: Similarly, for the hire process, event reasons are explicitly selected rather than being derived automatically.

Other events like Transfer and Data Change are supported for event reason derivation, as they rely on changes in job information or other key attributes.

Position Management in SAP SuccessFactors supports different behaviors for position types, allowing tailored management practices. The following behaviors can be configured differently based on position types:

A. Trigger workflows on Job Information if the position changes are synchronized to the incumbents:

Specific workflows can be triggered for updates, such as when a position change impacts the employee(s) occupying that position.

B. Respect workflow at Copy Position in Position Organizational Chart:

Workflow rules for copying positions can be customized, ensuring approval processes align with organizational requirements.

E. Set or reset TBH (To Be Hired) status if an incumbent's FTE is changed:

Position types can define whether the TBH status is updated automatically based on changes to an incumbent’s FTE.

These behaviors enable organizations to manage diverse scenarios and requirements in position administration efficiently.

To allow the employee's manager to edit a transaction in a workflow if the proposed salary change is incorrect, you must configure the"Edit Transaction"setting in the workflow.

The"Edit Transaction"option is part of the workflow configuration in Step 1 (as shown in the screenshot).

When enabled, it allows the approver (in this case, the manager) to make adjustments to the transaction before approving it.

Scenario 2: Approvals for Self-Service

To create country/region-specific fields (CSF) for a country that does not have pre-delivered Legal Entity CSF fields, follow these steps:

Create a New Generic Object: Develop a new generic object to define the specific fields required for the country/region. This object will store the additional data fields pertinent to the Legal Entity.

Create a Composite Association to the New Generic Object on Legal Entity: Establish a composite association from the Legal Entity to the newly created generic object. This association links the Legal Entity to the country/region-specific fields, enabling the system to recognize and utilize these fields appropriately.

Update the Field Criteria of the Association: Modify the field criteria within the association to ensure that the new fields are correctly associated with the Legal Entity. This step involves setting conditions that determine when the new fields are applicable, based on factors such as country/region.

These steps align with the standard procedures for extending the data model in SAP SuccessFactors Employee Central to accommodate country/region-specific requirements.

Rule contexts in SAP SuccessFactors Employee Central can be applied in the following scenarios:

A. onChange rules

These rules are triggered when a field value is changed and are used to validate or calculate data dynamically.

C. onSave rules

These rules are executed when a record is saved, ensuring compliance with data validation or propagation requirements.

onInit rulesapply during the initialization phase but are not considered part of dynamic user-triggered contexts.onView rulesare not available as a configurable option in the rule engine

Workflow derivation rules for new hires are assigned in theJob InformationHRIS element.

The Job Information section contains employment-specific details and is the primary place where workflows for hiring processes are configured.

This ensures that workflows for approvals or other processes are correctly derived and triggered during the hire action.

In SAP SuccessFactors Employee Central, thepayComponentNonRecurringHRIS element is used to record one-time payments or bonuses for employees. The following fields are mandatory and must be enabled for this element:

A. value

This field captures the monetary amount of the non-recurring payment.

B. pay-component-code

This field specifies the type of payment, such as a bonus or commission, by referencing predefined pay components.

C. pay-date

This field indicates the date on which the non-recurring payment is made.

These fields are essential for accurately processing and recording non-recurring payments within the system. It's important to note that other fields likefrequencyandis-targetare not applicable to non-recurring pay components and are therefore not required.

To pre-populate the Timezone field when the location record is changed in Job Information, you need to configure the association as follows:

Base Object:Job Information

Trigger Event: Assigned to theLocationfield with the event set toonChange.This configuration ensures that whenever the Location field is updated in Job Information, the system triggers the logic to update and pre-populate the Timezone field based on the associated Location. The onChange event drives this functionality.

The rule inOption Bsupports theDefault_JobClassrequirement by setting default values for fields such as Job Title, Pay Grade, and Employee Class when the Job Classification field is NULL. This ensures that appropriate default data is applied to job information records when certain fields are not explicitly filled.

Scenario 1: HR Transaction Rules

SAP recommends the following guiding principles to maintain clean core operations:

Integrate Clean Core Practices in End-to-End Processes: Embed clean core strategies throughout the value chain for consistency.

Define Roles and Responsibilities: Establish clear accountability for clean core implementation via a process transformation office.

Organizational and Technical Foundation: Develop a robust framework, including technical structures and methodologies, to drive clean core adherence.

Other activities like release management and regular housekeeping are operational best practices but not core guiding principles.

Scenario 1: HR Transaction Rules

To establish a one-to-many association from Location to Legal Entity and enable filtering of the Location field based on the Company field in the Job Information block, the following configurations are necessary:

Define the Association in the Location Object:

In thelocationobject definition, add an<association>element to link it to thelegalEntityobject. This association should be defined within thesection.

Configure Field Criteria for the Location Field:

Within the Job Information (jobInfo) element, add aelement as part of the. This configuration ensures that the Location field is filtered based on the selected Company (Legal Entity) in the Job Information block.

Therefore, the correct answers are:

B:as part of

D:<association>as part of

These configurations align with the standard practices for setting up associations and field criteria in SAP SuccessFactors Employee Central.

To autogenerate the Position Code in Position Management, the following prerequisites must be fulfilled:

B. Set a Business Rule using the Trigger Rules to Generate Assignment ID External with the event type onSave and assign it in Position > Save Rules:

This rule ensures that the Position Code is automatically generated when a position is saved, based on the predefined logic in the business rule.

C. Set Position External Code Generation by On Save rule to Yes in Position Management Settings > General tab:

Enabling this setting ensures that the system allows automatic code generation based on the onSave rules defined in the Position Management module.

E. Set the Position Code field as read-only in the Position Object Definition:

Making the Position Code field read-only prevents manual entry, ensuring that the code is exclusively autogenerated by the system.

These settings align with best practices in automating Position Code generation and reducing manual input errors.